83644 Job Purpose
The Accounts Payable Accountant is responsible in processing of invoices and their payments through Basware / Alusta for all MENA Countries being centralised in Bahrain.
This position also carries responsibility ensuring vendors payments are accurate protecting the interest of the company which involves managing relations with vendors.
Receive, log or Scan in Basware all incoming suppliers invoices so that delays are followed up and invoices are not missed for payments
Match and seek invoices approval for payment so that DHL interest is protected
Validate approval of invoices in accordance with DOAG
Organise payment run and seek approval to make timely payments
Reconcile supplier control account and review age analysis to minimise back log in making payments
Follow up all debit balances with suppliers account to seek timely refund
Reconcile suppliers accounts to their statement and action as required in a timely manner to record all liabilities
Effectively deal with internal and external invoice queries
Resolve all suppliers invoices related issues and queries in a timely manner
Provide accruals to be made for invoices that missed the AP month end cut off so that all liabilities are booked in related period
Capture all AP accruals in the general ledger
Develop and maintain up to date vendor master file (VMF) to support the achievement of payment objectives
To perform all work for the month end reporting for areas handled by self to meet deadlines
Assist other finance staff with month end activities as and when required to meet overall departments deadlines and objectives
Scanning of invoices in Basware, Alusta and coding.
To manage relationship with suppliers and employees. The consistently high service levels required and a very close cooperation within the Payable Accounting team.
The job holder has to ensure internal accounting control policies and procedures are strictly implemented and weaknesses are identified to avoid material loss in the company.
b) Reporting Relationship
The role reports directly to the P2P Manager and dotted line to;
Operations Finance Manager
Assistant Finance Manager
Financial Accounting Manager
To deal with staff from other departments
All MENA Entities in Scope of PtP Centralization
MY Shared Services
d) Problem Solving
Investigating anomalies prior to making payments is very vital to protect the interest of the company.
e) Decision Making
Cutoff date for accruals
Payment dates to be set
Payments to be rejected or sent for clarifications as per DOAG
f) Planning and Organisation
Payments to be made require planning and keeping in view the bank holidays and availability of signatories. The nature of the business results in constant pressure from various sources to make urgent payments
g) Job Challenge
All suppliers invoices to be processed via Basware, Alusta and AP process as per SOD
Streamline existing processes and provide world class service to internal and external customers
Continue to meet tight internal and external month end deadline
To ensure that reported data are based on credible sources and add value to management decision processes.
Knowledge, Skills and Experience
Educated to Degree level with and Finance and Accounting as major.
Minimum of at least 2 to 5 years of Experience in Payable Accounting.
Strong command on MS Windows, Excel, Word (Vision Excel and advanced level skills will be a plus).
Ability to use formal and informal methods to persuade and influence others.
Establishing a course of action to accomplish specific goals.
Excellent communication and report writing skills.
Ability to express well-thought concise and timely oral and written information.
Good team player.
Ability to effectively explore alternatives so as to reach common results.
Demonstrating a high level of commitment, energy, resilience and tenacity in doing the job.
Attention to Detail.
Tolerance to Stress
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