Level of Education Bachelor / Licence Areas of study Economy, Finance, Accounting Professional experiences 3 to 5 years Languages essential English
Essential and optional requirements
Main Duties :
To co-ordinate an effective and efficient Payroll Management / Resource allocation through establishing a flexible work force throughout the Division, based on the principles of Multi Skilling and Multi Tasking.
To implement a flexible employee base, with the right mix Full Time employees. To allocate employees over the Division based on established business levels for that day.
To represent the Accounting & Finance Division on the hotel's Executive Committee in absence of the Director of Finance.
To support staff needs in other Divisions based on the hotel priorities and anticipated business levels.
To perform all duties as designated by the Director of Finance and be able to carry out the functions of the department during the Director of Finance’s absence.
To ensure that relevant supporting documents of daily transactions are completed and have been verified for the Director of Finance’s and General Manager’s review and signature.
To assist the Director of Finance in implementing and streamlining the internal control procedures covering all activities of the hotel.
To assist the Director of Finance in all stages leading to the preparation of all monthly financial reports and analysis.
To take surprise counts of General Cashier’s fund and other house banks (at least once on General Cashier and 10% of the other house funds in a month) and to report differences to the Director of Finance.
To assist in the preparation of special statistical reports which may be required by local management, government authorities and Regional Office.
To assist the Director of Finance in compiling departmental budgets, forecasts, and business plan.
To assist the Heads of Departments in decision-making by providing relevant financial data.
To be fully acquainted with the Sofitel accounting system, it’s Policies & Procedures and those of the hotel.
To ensure that each section of the Accounting & Finance Department is managed efficiently, maximizing utilization of Technology.
To supervise the Income Auditor in auditing the operation of the hotel’s revenue generating departments.
To assist the Director of Finance to liaise with all revenue generating departments on their operating procedures so as to achieve effective internal control to ensure all the hotel’s revenue is being recognized and recorded.
To supervise the Cost Controller in auditing the operation of Materials Management Division.
To assist the Director of Finance to liaise with Materials Management Division on the operating procedures so as to achieve effective internal control to minimize costs.
To supervise the Chief Accountant in all the tasks in the month end closing and to check the financial reports before forwarding for review by the Director of Finance.
To supervise the Credit Manager in ensuring that all the precautionary measures have been implemented and all the outstanding debts are collected on a timely basis to minimize bad debts as far as possible.
To be demanding and critical when it comes to departmental standards.
To ensure that all Departmental Operations Manuals are prepared and updated systematically.
To conduct weekly Accounting & Finance Meeting.
To ensure that all meetings are well planned, efficient and results oriented.
To set guidelines and deadline dates for each employee’s monthly work in order to ensure timely financial reporting.
To ensure that an organized, up-to-date filing system is maintained for all pertinent financial records.
To organize the accounting office in conjunction with the Director of Finance with :
Fair distribution of workload among all employees.
Schedule flexible job functions through job rotation.
Employees who fully understand and adhere to the hotel’s rules and regulations as well as to the policies relating to fire, safety and health.
To ensure the smooth operation of the Accounting and Control Division during the absence of the Director of Finance.
To identify and recruit Accounting & Finance employees who are able to work within the decentralized Management Philosophy, following Financial, Operational and Administrative Philosophies outlined above and who understand and support ACCOR Philosophy of Multi Skilling and Multi Tasking.
To ensure that each Accounting & Finance Supervisor plans and implements effective training programs for their staff with the Training Manager and Departmental Trainers.
To ensure that each Head of Department maximizes productivity and morale with their respective departments and consistently maintain discipline following hotel Policies & Procedures and local legislation.
To develop departmental trainers, assign training responsibilities and meet with Departmental Trainers monthly.
To prepare weekly work schedules in accordance with workload and priorities for the approval by the Director of Finance.
To conduct yearly performance appraisal and give employees regular feedback on their performance.
To project at all times a positive and motivated attitude and exercise self control.
To carry out quarterly, bi-yearly, yearly inventory of operating equipment.
Other Duties :
To assist in the building of an efficient team of employees by taking an active interest in their welfare, safety and development.
To encourage them to maintain good relationships with their colleagues and all other departments.
To ensure that all employees report for duty punctually wearing the correct uniform / attire and nametag at all times. And to ensure they maintain a high standard of personal appearance and hygiene and adhere to the hotel and department appearance standards. To control absenteeism.
To ensure that all employees provide a friendly, courteous and professional service at all times.
To assist in the training of employees ensuring that they have the necessary skills to perform their duties with the maximum efficiency and in the most productive manner.
To supervise the employees within the department, ensuring that the correct standards and methods of service are maintained as stated in the Hotel and Department Operations Manual.
To ensure that the Department's operational budget is strictly adhered to and that all costs are controlled and expenditures approved.
To ensure that all the employees read and understand the hotel's Employee Handbook and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
To comply with local legislation and be conversant and act in accordance with any such matters relating to your department.
To respond to any changes in the department as dictated by the needs of the industry, brand or hotel.
To be flexible and to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments / areas if required, to meet business demands and guest service needs.
To attend trainings and meetings as and when required.
To conduct and / or contribute to regular Departmental Communication Meetings.
To provide updated information to the Management and other departments.
To assess situations and to be able to react accordingly through analysis and perspective.
To be available in front of the guests and colleagues, and to serve as an example for other employees.
To ensure rosters are posted and timesheets are submitted on time.
To ensure that all employees are treated fairly and consistently as outlined in their terms and conditions of employment, local legislation, and company / hotel policies and procedures.
To undertake duties of the Duty Manager as dictated by the Hotel’s Duty Managers Roster.