Office Secretary
منذ 5 يوم
source : tanqeeb

The Role

The Office Secretary will be based in Bahrain office and will be the first point of contact for staff and clients, offering a variety of different administrative support and assistance for teams, Senior Management and central HR on all people related matters.

Key Responsibilities

  • Handle all calendar entries for Head of Office so as other staff members
  • Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
  • Minute Meetings and follow up on actions
  • Tracking and follow up on department forecasting on a monthly basis
  • Manages correspondence by answering emails and sorting mail
  • Assists in planning and arranging events, including organising catering
  • Handles expenses and billing cycles and prepare sign-offs
  • Manages reception area and looks after visitors
  • Answers phone calls and transfers them as necessary
  • Maintains stock lists and orders office supplies as needed
  • Assist central HR with staff on-boarding / off-boarding processes when required, including liaising with government official s
  • Assist with other HR duties as needed
  • Assist with general office administration banking, collecting payments, preparing receipts, receipt logging, filing, binding, arranging deliveries of reports etc
  • Liaising with courier services company. Preparing Airway bills and tracking the packages as necessary
  • Manage the meeting rooms for booking and ensure specialist equipment or requests are prepared for meetings as necessary
  • Organise all travel and accommodation for Head of Office and staff members
  • Update organisation charts, staff contact lists and internal communications
  • Undertake ad-hoc projects and tasks, as required
  • Skills, Knowledge and Experience

  • Educated to at least high school / college level
  • At least three years’ experience in a similar customer service and / or administrative role
  • Well-developed interpersonal skills and ability to build and sustain relationships with clients and colleagues
  • High level of written and verbal communication skills
  • Ability to work on own initiative and have a proactive, positive approach
  • Able to be flexible if required regarding administrative cover in the office
  • Excellent time- management and multitasking skills
  • Ability to manage and resolve difficult situations and work as a team
  • Professional and discreet in nature and general presentation

    Please apply via e-mail enclosing a CV to اضغط هنا لمشاهدة البريد اﻹلكتروني

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    بريدي الالكتروني
    بالضغط على "واصل" ، أعطي موافقة نيوفو على معالجة بياناتي وإرسال تنبيهات إلي بالبريد الإلكتروني ، على النحو المفصل في سياسة خصوصية لـ نيوفو . يجوز لي سحب موافقتي أو إلغاء الاشتراك في أي وقت.
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