About Jumeirah & the hotel At Jumeirah, we are committed to encouraging and developing our colleagues in world class environments.
We value diversity and provide equal opportunities, employing over 14,000 colleagues from over 140 different countries including locations in Asia Pacific, CIS, Central Asia, Western and Eastern Europe, South America, Africa and the Middle East.
We want you to do well from the beginning, so we’ll give you every chance to impress during the recruitment process. We promise our colleagues a warm welcome and will help you feel part of our Jumeirah family from day one.
You can rely on us to support you as you settle into your journey with us and make Jumeirah Your Place to Shine’. The Jumeirah Royal Saray, which is located on the Bahrain shoreline in a premium beach front position, offers 172 guest rooms including two Royal Suites as well as a variety of dining and recreational choices including a state of the art health club and spa.
About the job
An opportunity has arisen for a Human Resources Administrator to join the Human Resources team in Jumeirah Royal Saray Bahrain.
The main duties and responsibilities of this role :
Greeting all internal customers (face to face and on the telephone) with a very warm welcome ensuring a professional and approachable first impression of the HR department.
Delivering a 5* HR service to all colleagues and external customers without exception.
Assisting colleagues with their queries and requests
Collating and updating the colleague information sites (mercury, notice boards, etc) to make sure colleagues are aware of new changes and events within Jumeirah Royal Saray Bahrain and Jumeirah.
Be fully conversant with all company policies so that these can be conveyed to colleagues as required
Maintaining and updating various HR forms
Attending required meetings and taking minutes
Coordinating and tracking leave requests and associated flights, liaising with HR Administration where necessary
Requesting new, lost and expired ID cards , name badges, medical cards
Distributing name badges
Tracking and maintaining sick leave records, ensuring full support to sick colleagues
Preparing various letters and certificates upon request
Coordinate colleague medical examination appointments
Maintain up to date disciplinary action records
Coordinate submission of monthly colleague index
Responsible for colleague birthday card signatures and distribution
Coordinate exit interview bookings and associated data entry
Coordinate and maintain colleague communication initiatives (plasma screens, designated noticeboards, posters etc)
Making sure that all relevant supplies are sufficient through the use of Adaco
Organization and requisition of HR stationery supplies
Maintain supply of HR forms in all designated racks across the SBU
Ensure all office equipment is maintained and that any damaged or unsafe equipment is reported to the appropriate department
Support colleagues with general requests, such as accommodation or payroll queries and passport requests and returns in order to maintain a customer service oriented and supportive HR function
Coordinate mail collection and deliveries and ensure pigeon hole is cleared on daily basis
Provide guidance and advice to colleagues on basic terms and conditions queries (annual leave, sick leave, payroll, time check) taking advise from HR team as appropriate
Assists in the processing and timely approval of team building requests from various department
Assists colleagues in processing of visit visas
Preparation of probationary confirmation letters and tracking them accordingly
Working with the HR team to ensure we achieve our monthly, quarterly, annual objectives to an exceptional standard
Being accountable for projects as set in WIG meetings
Assisting in achieving the departmental expenses budget by controlling costs, minimizing the stationary expenses and any other related expenses
Any other duties as may reasonably be requested by the management team including occasional operational assistance for large events or hotel functions
About you : The ideal candidate for this position will have the following experience and qualifications :
Computer literate, MS Office essential
Very organised on filing, record keeping and follow up
Fluency with Microsoft Word, Excel & PowerPoint
Accuracy & attention to detail
Effective inter-personal skills
Excellent verbal and written English language skills About the Benefits : Besides generous F&B benefits and reduced hotel rates across our hotels globally, this role has excellent employee benefits making the role attractive to high performers and any applicant who like to associate her / himself with one of the most luxurious brand in the hospitality industry.