Programme Management Assistant
United Nations
MANAMA
منذ 18 يوم

Org. Setting and Reporting The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

This position is located in the Regional Office for West Asia in Manama, Bahrain. Under the direct supervision of the Senior Programme Management Officer and the Regional director, the Programme Management Assistant will be responsible for the following duties : Responsibilities (1) Programme Management :

  • Assist in the coordination of programme and project planning and preparation work for projects, activities and legal instruments in West Asia;
  • Monitors status of project proposals, legal instruments and receipts of relevant documentation for review and approval; Compiles, summarizes, and presents basic information, projects’ data and related topics or issues;
  • Reviews project documents, legal instruments, contracts, especially cost plans / budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature;
  • identifies inconsistencies; distributes project documents to relevant parties upon approval, as appropriate.

    2) Budget Management :

    Reviews budget revisions; verifies availability of funds; ensures necessary approval and entry in computerized budget system.

  • Serves as focal point for administrative coordination of programme / project implementation activities, involving extensive liaison with diverse organizational units to initiate requests;
  • obtains necessary clearances, process and follows-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training / study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.

    Compiles, summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc.

    and brings to the attention of management. Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

    3) General Office functions :

  • Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence;
  • sets up and maintains files / records; organizes meetings, workshops; handles routine administrative tasks, such as maintaining attendance records, assessing telephone billing, etc.

    Provides guidance / training to new / junior staff and peers.

  • 4) Performs other duties as assigned Competencies TEAMWORK : Works collaboratively with colleagues to achieve organizational goals;
  • Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; -Places team agenda before personal agenda;
  • Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position;
  • Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • PLANNING AND ORGANIZING : Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments;
  • adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning;
  • Monitors and adjusts plans and actions as necessary; Uses time efficiently.

  • PROFESSIONALISM : Knowledge of internal policies, processes and procedures generally and in particular those related to programme / project administration, implementation and evaluation, technical cooperation, programming and budgeting;
  • Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units;
  • Ability to identify and resolve a range of issues / problems and to work well with figures, undertake basic research and gather information from standard sources;
  • Demonstrated ability to apply good judgment in the context of assignments given;. Shows pride in work and in achievements;
  • demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
  • is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges;
  • remains calm in stressful situations. Education High school diploma, or equivalent is required. Formal training and / or certification in the field of administration, project management, budget and finance and / or any related fields is highly desirable.

    Knowledge of computer skills in Microsoft is also highly desirable. Work Experience A minimum of five years of experience in programme support, administrative services, finance, accounting, human resources, or related area is required.

    Knowledge and experience in Enterprise Resource Planning (ERP) tools is desirable. Experience in working with other UN system entities is an asset.

    Working experience in environmental programme management is also an asset. Languages English and French are the working languages of the United Nations secretariat.

    For this position fluency in English is required. Knowledge of Arabic is an advantage. Knowledge of any other UN language is also an advantage Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-

    based interview. Special Notice This position is funded for an initial period of one year and may be subject to extension.

    Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified.

    The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-

    General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

    1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

    On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received.

    In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?

    link. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law.

    Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.

    Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

    The United Nations Secretariat is a non-smoking environment.

    Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-

    a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on Manuals hyper-

    link on the upper right side of the inspira account-holder homepage.

    The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.

    Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira.

    Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations.

    Applicants are solely responsible for providing complete and accurate information at the time of application : no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.

    Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.

    Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

    THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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